Are you sure that your computer backup system is providing the results you want? Just because you have a back-up system in place doesn’t mean it’s necessarily set up to save everything you need backed up.

We’ve all heard many times that you must back up your computer files often and in several places. And that is absolutely a best business practice. But what you don’t hear as often is that you need to check the data after the backup to make sure you have all the files you want to have backed up.

My Story – What I Did Wrong

I thought I was doing all the right things. I have a cloud backup service that backs up daily behind the scenes, and I also back up regularly to an external hard drive.

Then my computer hard drive crashed. It’s never a matter of if, by the way, it’s a matter of when it will crash!

Since I hadn’t needed to access my backup files before the crash, I never checked to see what was actually in the backups. As it turned out, everything wasn’t getting backed up like I thought it was. I hadn’t checked with my cloud service to make sure I had it set up properly, nor had I checked the back-ups I was saving to my external hard drive to make sure files were being included correctly. Some of my files got backed up but not all.

Luckily, my computer tech guy was able to restore my files. But of course, there is still the worry I had before and during the time he was working on my computer, plus the added cost that I wouldn’t have had to incur if I had done my backups correctly.

What I Did Right

Using an online email service is one thing I was doing right (and of course continue to do) that helped me get back some of my files. I could easily retrieve documents I had sent to people or ones they sent to me. That enabled me to continue work that I might not have been able to otherwise. It was a huge time saver and stress reducer since I didn’t have to recreate the documents from scratch!

The other thing I did right was to work with a virtual assistant. I was sending her files to work on that I would have only had on my computer (and probably would have lost) had I not been working with her. But because I was, I had them in my email Sent folder.

Here’s What You Should Do Right Now to Avoid the Problems I Faced:

Schedule regular back-ups (even daily if necessary) to several locations. You should have your files backed up to 3 different sources:

1. Use a cloud service that will save your files to their servers. The cost is well worth the peace of mind.

2. An external hard drive.

3. I also recommend backing up all your files to a flash drive or CD. I hadn’t done this before the crash, but my tech guy gave me my restored files on a flash drive and I now intend to keep it as an extra back-up. But flash drives and CDs don’t necessarily last forever so don’t use them as your only back-up platform.

And you want to back up your entire system at least once a week. Windows version 7 or later comes with a built-in feature that will make a mirror image of your entire computer. Save that to your external hard drive (or even 2 hard drives to be really safe!).

Don’t keep your external hard drive near your computer. In the event of a disaster such as a fire, you don’t want them to be right next to each other or they’ll both burn up!

Review your data after backing up to make sure all files are there. Make sure you understand the procedure for backing up with your service and/or device.

Consider working with a virtual assistant as an added measure of back-up. This is a good idea even not taking into consideration the back-up factor. Outsourcing is a great way to free up your time so you can focus on the revenue generating activities you do best to grow your business.

BONUS TIP: Don’t forget to back up your website as well, especially after you have made any significant changes. There are several plug-ins that you can install for this, both free and paid. Search what is available and choose the one that best fits your needs.

Article Source: http://EzineArticles.com/8997578

 

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Employees are moving from using laptops to using mobile devices to offer workable solutions from everywhere, but many companies are not up to the challenge. This year, most IT techs have admitted their companies had no policy for using mobile devices. Company heads noted mobility was one of the key initiatives this year. As professionals move away from traditional PC endpoints, how can companies protect sensitive data and develop a strategy to recover from data loss?

Why are companies not dedicated to protect sensitive data in many cases? Many companies are using outdated solutions for information recovery for hard disk recovery that address recovery more than mobile solutions. In one survey, only 58 percent of business professionals admitted their companies had an enterprise-wide strategy for mobile solutions. Another 22 percent said mobile initiatives were important, but they had no strategy next year.

Why is it so difficult for companies to protect endpoints before data are lost

Many companies have updated their advanced data disaster recovery plans, offered hard disk recovery, and have mobile solutions on paper. They have not decided how to transfer these solutions so they are practical daily solutions, which will protect against data loss and still offer data recovery. Many companies struggle to offer flexible and secure solutions for mobile devices and laptops make endpoints safe, and reduce costs spent on hard drive recovery or hard disk recovery solutions. One of the reasons is they are not equipped to handle how customised IT solutions have become.

Fifty percent of businesses say it is difficult to achieve data loss protection as a result. Why is it hard for businesses to protect against data loss and lessen the costs of HDD recovery or data recovery? It may be for the same reasons companies struggle with mobile Information recovery from Smart phones and laptops. There are no data recovery plans that are one-size fits all solutions. Companies must develop specific data recovery solutions for each type of device to offer full endpoint protection against data loss.

Achieving endpoints for PC tops list of goals that are still difficult for companies

By developing these advanced data recovery plans, company officials will also reduce the costs spent on HDD recovery, data recovery, and downtime caused by lost productivity. These changes must be made quickly if companies want to stay competitive with their products and not lose customers over data loss concerns.

A variety of reasons exists as to why your computer’s hard drive may cease to work. The outside chance of a bump against it as someone in the office walks by, spilling something on it or simply the result of general wear and tear.

Article Source: http://EzineArticles.com/9057541